Postcode Address File
From Free net encyclopedia
The Postcode Address File (PAF) is a data file available from the Royal Mail.
Every house and business in the UK has been given a postal address by Royal Mail. This address is used as a routing instruction by Royal Mail staff to sort and deliver mail quickly and accurately. However, it is important to note that the postal address is not always a geographically accurate description of where a property is located. [1]
The PAF is a complete collection of over 27 million Royal Mail postal addresses and UK postcodes. It is available in a variety of formats including Digital Audio Tape and compact disk. A charge is made for lookup services or wholesale supply of PAF data.
Contents |
Structure of the file
ELEMENT FIELD NAME MAX LENGTH
Organisation Organisation Name 60
Department Name 60
Premise Sub Building Name 30
Building Name 50
Building Number 4
Thoroughfare Dependent Thoroughfare Name 60
Dependent Thoroughfare Descriptor 20
Thoroughfare Name 60
Thoroughfare Descriptor 20
Locality Double Dependent Locality 35
Dependent Locality 35
Post Town 30
Postcode Postcode 7
PO Box PO Box 6
Application
The data is used by a wide range of organisations for a variety of activities other than directing mail, such as marketing, government statistics, calculating insurance premiums and credit referencing.
Alias data
The Alias File is a supplementary file containing additional data, including details that have changed over time, or have been slightly amended by the public, and then used. This file is used to identify these elements and cross-reference with the official postal address.
The Alias File holds four types of record: Locality, Thoroughfare, Delivery Point Alias, and County Alias:
- The Locality record - holds short forms, local names, and 'postally-not-required' details.
- The Thoroughfare record - contains replacement street and road names for a given locality, thoroughfare or dependent thoroughfare combination.
- The Delivery Point Alias record - holds additional information at given addresses, such as trading names and building names.
- The County record - holds traditional, administrative and postal county information.
The Royal Mail, in their guide to the data products (PAF Digest, p12) imply that the county alias information was provided when the Royal Mail removed the former postal county from the main file.
Errors
It is important that potential users be aware that the PAF contains errors — The Royal Mail acknowledge this and publish forms for submitting error reports. A very small number of addresses are not listed correctly, and others (especially new developments) may not be listed at all for a period of time.
These errors can irritate people, as they sometimes find that mail order companies and the like who believe the PAF to be error free will refuse to do business with them.
Sources: personal correspondence between the Royal Mail and someone living at an address affected (that particular error affects postcode CR7 8JH); also [2];